THE HEART

Core HR

Core HR serves as the central administration and configuration hub for managing organizational structures, reporting levels, workflows, access controls, and letter templates.

Define Legal Entities, Departments, Locations, and Designations, configure reporting and approval workflows, and manage user roles and access permissions from one centralized platform.

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50,000+ employees managed every day
Core HR dashboard
✓ Employee Records
✓ Payroll
✓ Compliance
✓ Benefits
Unlimited ClassificationsIP LockingAudit Logs Unlimited ClassificationsIP LockingAudit Logs
🏛️01

Organizational Structure

Unlimited hierarchies and Legal Entities

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🧩02

Flexible Policy Master

Configure HR Policy the way you operate

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⚙️03

Custom Reporting & Workflows

Configure to Align with Your Processes

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🗝️04

User Access Management

Control user access by role

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🎨05

Branded Login Experience

Create a Personalized HRMS Experience

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🔑06

Password Policy Management

User Access Policy Control

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📧07

Email Integration

Notification on workflow and process events

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🛡️08

IP Locking

Secure access by authorized IPs only

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📜09

Audit Logs

Track every change you made

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LEVEL 01Group Company
LEVEL 02Company / Legal Entities
LEVEL 03Locations & Business Units
LEVEL 04Department, Zone & Clusters
LEVEL 05Designations
+ Add another hierarchy level
ORGANIZATIONAL STRUCTURE

Purpose-built structure for today & tomorrow

Core HR allows to create unlimited hierarchies, add multiple Legal Entities, Locations, Zones, Clusters, Business Unit and more, aligned with your business structure and support current requirements and future growth.

✓ Unlimited organizational hierarchies
✓ Multiple Legal Entities and Locations
✓ Aligned with business requirements
✓ Scalable for future organizational growth
RULE MASTER
Policy — Shift AllowanceApplied to: Chennai · Ops · All employees
Policy — Leave CapsApplied to: Engineering · Single employee
Policy — AttendanceApplied to: Manufacturing · All zones
+ New Policy
FLEXIBLE POLICY MASTER

One policy engine. Any scope you choose.

Create policies based on any organizational hierarchy, with the flexibility to define rules for an entire organization, a specific group, or even a single employee for any activity, process or workflow across application.

✓ Hierarchy-based rule configuration
✓ Process & Workflow Rules by Hierarchy
✓ Employee-specific policy assignment
REPORTING & WORKFLOWS

Custom Reporting & Workflows

Create flexible reporting structures and approval workflows with timeline-based escalations, cross-company and cross-department workflows, ensuring the right actions reach the right people at the right time.

🪜

Flexible Reporting Structures

Reporting lines that mirror how your organization actually works.

🔄

Configurable Approval Workflows

Route the right actions to the right people at the right time.

⏱️

Timeline-Based Escalation

Escalations that automatically respect your deadlines.

🏢

Cross-Company Workflows

Approvals and flows spanning companies and departments.

CONFIGURE EVERYTHING, YOUR WAY

Made to feel truly yours

Branding, access, security and communication — configured to fit the way your teams work.

🎨
EV · EmployeeVibesWelcome back 👋Sign in

Branded Login Experience

Create a Personalized HRMS Experience.

✓ Custom logo and background
✓ Personalized welcome message
✓ Consistent application branding
✓ Branded login experience
🧩
HR AdminModules · Menus · Widgets
ManagerApprovals · Teams
EmployeeSelf-service

User Access Management

Control user access by role.

✓ Role-based access groups
✓ Module, menu & widget permissions
✓ Role-specific application access
✓ Controlled access to information & functions
🔐
Account Protection
min 10 characters90-day expiryhistory · 5max 5 attempts

Password Policy Management

User Access Policy Control.

✓ Password complexity & minimum length
✓ Password expiry rules
✓ Failed login attempt controls
✓ Password history settings
📧
Leave approved — sent to manager
Offer letter — sent to candidate
Payslip — sent to employee

Email Integration

Notification on workflow and process events.

✓ Email server integration
✓ Automated workflow notifications
✓ Process-based email alerts
✓ Employee & candidate communication
IP LOCKING

Secure access by authorized IPs only

Restrict access to the EmployeeVibes HR Portal by allowing login only from authorized IP addresses. Protect sensitive HR data by preventing access from unauthorized networks outside the organization.

✓ Authorized IP-based access
✓ Restrict access from unauthorized networks
✓ Secure HR portal access
✓ Protect sensitive HR data
🔒IP Security ActiveON
192.168.10.24Allowed
192.168.10.87Allowed
203.0.113.9Blocked
🔐 Access limited to your organization's network
Audit Log — LiveTRACKING
Pay structure updatedAdmin · 2 min ago
Leave approvedManager · 18 min ago
Employee record editedHR · 1 hr ago
Policy changedSuper Admin · 3 hrs ago
AUDIT LOGS

Every change tracked & accountable

Track and monitor activities across the application with detailed audit logs and change tracking. Maintain visibility of system changes, including what was changed, when it was changed, and by whom, for improved control and accountability.

✓ Application activity tracking
✓ Change history and audit trail
✓ Track what, when & who
✓ Improved control and accountability
57%of people using AI in HR feel it improves Employee Experience
41%HRs feel there should be close association between HR & IT
51%HRs feel Automation brings down business costs
We Make Relationships

Best HRMS Software

EmployeeVibes is recognized as a leading HRMS platform — trusted by organizations and celebrated by the software community.

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Certified to ISO/IEC 27001:2022 — global information security management standards that keep your people data trusted, secure and compliant.